International Paper Administrative Specialist in VALLIANT MILL, Oklahoma
The Administrative Specialist reports directly to the Office Manager. Valliant is a 5,000 ton per day containerboard mill with 3 paper machines, 3 continuous digesters, 3 secondary fiber plants and a utilities/chemical recovery complex. It currently operates with 350+ mill employees and 150 contract maintenance employees in a results oriented environment.
This position provides a variety of administrative and staff support services. Serves as administrative expert on programs, projects, and/or processes supporting mill-wide efforts. Schedule meetings, coordinate meals, support customer visits, and schedule travel.
Coordinate the printer / mail room
Oversee copy rooms and break rooms are 5S compliant. Keep paper and printer supplies stocked
Point of Contact for printer cartridges and supplies
Issue/Update the following monthly reports:
Gather data to issue daily and monthly Fiber reports in Excel
Active team member of 5S committee
Coordinate 5S Audit scheduling
Gather data for reports
Support Annual Outage Coordination
Update the Mill SharePoint page as needed
Proactively look for opportunities to help team get more efficient and better organized
Must have demonstrated track record of success in working in a team environment with focus on safety and results
Strong demonstrated organizational skills with the ability to prioritize and multi-task
Possess good skills in written and oral communication
Ability to maintain recordkeeping and Record Retention practices per IP policy (includes electronic)
Strong computer knowledge and skills in standard applications, i.e., Microsoft Office
Demonstrated event planning skills including facilitating, planning, organizing, implementing, tracking and budgeting
Position level will depend upon experience and credentials of the successful candidate.
Equal Opportunity Employer: Minorities/Females/Individuals with Disabilities/Veterans