International Paper Administrative Specialist in VALLIANT MILL, Oklahoma

The Administrative Specialist reports directly to the Office Manager. Valliant is a 5,000 ton per day containerboard mill with 3 paper machines, 3 continuous digesters, 3 secondary fiber plants and a utilities/chemical recovery complex. It currently operates with 350+ mill employees and 150 contract maintenance employees in a results oriented environment.

Description:

This position provides a variety of administrative and staff support services. Serves as administrative expert on programs, projects, and/or processes supporting mill-wide efforts. Schedule meetings, coordinate meals, support customer visits, and schedule travel.

Responsibilities:

  • Coordinate the printer / mail room

  • Oversee copy rooms and break rooms are 5S compliant. Keep paper and printer supplies stocked

  • Point of Contact for printer cartridges and supplies

  • Issue/Update the following monthly reports:

  • Gather data to issue daily and monthly Fiber reports in Excel

  • Active team member of 5S committee

  • Coordinate 5S Audit scheduling

  • Gather data for reports

  • Support Annual Outage Coordination

  • Update the Mill SharePoint page as needed

  • Proactively look for opportunities to help team get more efficient and better organized

Qualifications:

  • Must have demonstrated track record of success in working in a team environment with focus on safety and results

  • Strong demonstrated organizational skills with the ability to prioritize and multi-task

  • Possess good skills in written and oral communication

  • Ability to maintain recordkeeping and Record Retention practices per IP policy (includes electronic)

  • Strong computer knowledge and skills in standard applications, i.e., Microsoft Office

  • Demonstrated event planning skills including facilitating, planning, organizing, implementing, tracking and budgeting

Position level will depend upon experience and credentials of the successful candidate.

Equal Opportunity Employer: Minorities/Females/Individuals with Disabilities/Veterans